Apply for Graduate Assistantships

Forms - Graduate Assistants

• Graduate Assistant Guidelines
• I-9 Form
• Withholding Form (8233 Form)
• Graduate Assistant Application
• 2013 Per Allowance Form
• 2013 W-4 Form
• 2013 Indian Student Tax Form
• Graduate Assistantship Tax Information
• On-Campus Employer Intent Letter for Social Security Card
• Graduate Assistant Completion Form

NYIT offers a number of graduate assistantships to qualified students enrolled in our graduate degree programs. Depending on your skills and experience and the needs of a specific program, you may be asked to assist professors in the classroom, laboratory, or studio; to assist in research or professional projects; or to help manage a department office or facility.

Graduate assistantships provide partial or total tuition remission in exchange for a specific number of hours of service to your department per week. Generally, graduate assistants are required to be enrolled as full-time students, but individual programs have different requirements.

If you are interested in a graduate assistantship, contact the director of the program in which you plan to apply to find out if there are assistantships available and what is required.

Guidelines

The NYIT graduate assistantship program is available to full-time matriculated students in a graduate program at the college. Graduate assistants (GA) may not participate in the college’s work-study program or be student aides at the same time, even if they work for two different departments. (Graduate students who are not graduate assistants may be eligible for work-study or may work as student aides). Part-time employees, including graduate assistants, may not work more than 999 hours in a single calendar year.

These graduate assistantship guidelines have been revised to adhere to recent Immigration and Naturalization Service and federal income tax regulations. No exceptions can be made to these regulations. The Office of Academic Affairs coordinates all graduate assistantships. If you have any questions, e-mail skellehe@nyit.edu us or call 516.686.7630.

• Application Process
• Eligibility
• Compensation
• Tax Information
• International Student Applications
• Deferment of Tuition Credits
   

Application Process

• Complete Graduate Assistantship Application Form
• Attach required tax and immigration forms and identification documents
• Obtain signature of student’s graduate advisor and work supervisor
• Send completed package to dean or director of department for which the GA will work
• Dean or director will sign and mail package to Office of Academic Affairs, Tower House
• Once academic affairs has verified that the department is entitled to the credit hours, that the application forms are complete, and that the student is academically eligible, the package will be sent to the international student advisor, and then to the Office of Financial Aid for the posting of the award
• The Office of Financial Aid will send the forms to payroll for tax processing, and the award will be posted to the student’s bursar account
• At the end of the semester, the department must submit the Graduate Assistantship Completion Form with the weekly time sheets to Office of Academic Affairs; failure to do so will cause revocation of the student’s financial aid award.

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Eligibility

1. The academic criteria for graduate assistantship eligibility:
2. Fully matriculated and attending full-time in graduate studies at NYIT
3. For students who have completed at least one semester of graduate work at NYIT: a minimum cumulative GPA of 3.25
4. For new graduate students: a strong recommendation from their dean based on their previous academic achievements
5. The student’s academic advisor or graduate program director must sign the Graduate Assistant Application Form, and in so doing attests that the student is recommended for a graduate assistantship and satisfies all the academic and non-academic eligibility requirements

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Compensation

Assistantships are to be offered in the form of tuition credit only; no stipends will be paid through the GA program. Departments are encouraged to hire students for either three or six credits per semester. Students who receive three credits are to work 10 hours per week for 15 weeks (i.e., 150 hours), and students who receive six credits are to work 20 hours per week for 15 weeks (i.e., 300 hours). You may make adjustments at a rate of one credit for 50 hours per semester (e.g., a student earning four credits would work 200 hours per semester; a student earning two credits would work 100 hours per semester). International students cannot work more than 20 hours per week, and no student may work more than 999 hours for the year. In addition, students cannot receive more tuition credits than their tuition balance after factoring in scholarships, discounts, and other financial awards.

A Graduate Student Completion Form must be submitted at the end of the semester. This form verifies that the student worked the number of hours appropriate for the tuition credits received. All graduate assistants must submit signed weekly time sheets to their supervisors. These time sheets, signed by their supervisor, must be attached to the Graduate Student Completion Form when it is submitted to the Office of Academic Affairs. Students who do not complete their hours will lose tuition credits in proportion to the hours missed and will be billed for the balance.

Graduate assistantships, including research assistantships or fellowships, that are funded by external agencies will be compensated at the rate and in the manner contracted between NYIT and the funding agency. In such cases the approval of the director of research and sponsored programs is also required and a copy of the relevant sections of the funding contract should be attached to the GA application form.

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Tax Information

Graduate assistants, including out-of-state residents and international students, may be liable for income taxes on the value of their assistantships according to Internal Revenue Service regulations. Therefore, all graduate assistant applicants must fill out and attach to the GA application form the following:

• W-4
• Copy of a valid Social Security card
• Signed Income Tax Information Form
• I-9
• Copy of acceptable documents that verify identity and immigration status
• Copy of student’s F1 visa (must list NYIT)
• Copy of student’s I-20 immigration form (must list NYIT)

Students who do not have a Social Security card may not work at NYIT.

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International Student Applications

Students who hold F1 visas may work a maximum of 20 hours per week in all employments combined when school is in session. Applications will be reviewed by the international student advisor for clearance prior to approval of graduate assistantship. Students must show their F1 visa and their I-20 form with NYIT listed as their eligible college or they cannot work at NYIT (attach copies to the application).

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Deferment of Tuition Credits

Students are not permitted to carry tuition waivers from one semester to another or from one year to another.